Principles of the General Data Protection Regulation Act 2016
21 Together needs to collect, maintain and use certain personal data about current, past and prospective members of the organisation, and other companies or individuals it has dealings with. 21 Together is dedicated to handling, processing, and storing this personal data in accordance with the General Data Protection Regulation Act 2016 (the Act).
21 Together has a responsibility to protect any personal data it collects from you.
21 Together is committed to meeting its obligations under the Act. These principles require that personal data must:
- be fairly and lawfully processed and not processed unless specific conditions are met;
- be obtained for one or more specified, lawful purposes and not processed in any manner incompatible with those purposes;
- be adequate, relevant and not excessive for those purposes;
- be accurate and, where necessary, kept up to date;
- not be kept for longer than is necessary;
- be processed in accordance with the data subject’s rights under the Act;
- be kept secure from unauthorised or unlawful processing and protected against accidental loss, destruction or damage;
- not be transferred to countries outside the European Economic Area (EEA) unless the country or territory ensures adequate protection for the rights and freedoms of the data subjects.
What we collect:
21 Together collects personal data that data subjects (you) provide, which is information that can be used to identify someone as an individual. 21 Together will only do this when you (as the data subject) have consented to 21 Together’s request for that personal data. Personal data is provided by you and collected by 21 Together in a variety of ways including, without limitation, when applying for membership, courses, and any other activity run by 21 Together. This personal data may include your:
- Telephone number;
When applying for a child or young person to access any of our activities or interventions we may ask for personal information in respect of the child or young person. This information is only used by staff and therapists to ascertain the most appropriate interventions or courses of action dependent on the needs of the individual.
How 21 Together will use a data subject’s personal data.
By providing personal data, you agree that 21 Together may use your personal data to:
- Respond to your requests;
- Provide you with tips, helpful information, news and updates of the organisation, or similar and relevant organisations;
- Notify you of new services;
- Seek your views on new services;
21 Together will act as a data controller of such personal data.
21 Together will only collect personal data to serve a specific purpose and only gather the minimum amount needed.
21 Together will obtain a data subject’s informed consent to process his or her personal data in cases where it is necessary and appropriate to do so.
21 Together will not use personal data collected for one purpose for a different purpose without getting the data subject’s consent.
21 Together will correct any personal data where it is notified that such personal data is incorrect, and delete all copies of personal data on the request of the data subject.
Only authorised trustees, staff and volunteers of 21 Together can carry out processing of personal data.
How 21 Together protects your personal data
21 Together will take appropriate measures to protect personal data consistent with applicable privacy and data security laws.
When 21 Together uses a third-party service provider, (eg, email providers, online banking, social media platforms) that provider will be required to use appropriate measures to protect the confidentiality and security of personal data.
Unfortunately, no data transmission over the internet is 100 per cent secure. As a result, while we try to protect your personal information, 21 Together cannot guarantee the security of any information you transmit to us and you do so at your own risk.
Sharing personal data with third parties
21 Together may share the personal data of a data subject in compliance with applicable law.
In certain special cases where permitted by applicable law, 21 Together may disclose your personal data:
- when 21 Together has reason to believe that disclosure of this information is necessary to identify, contact or bring legal action against someone who may be causing injury to you or otherwise injuring or interfering with 21 Together’s rights, property or operations, other users of this website or anyone else who could be harmed by such activities;
- when 21 Together believes that applicable law requires it, or in response to any demand by law enforcement authorities.
Unless otherwise specified in the website or by directly asking your permission, 21 Together will not pass your personal data to other third parties.
Sometimes 21 Together uses selected third parties to provide support services in the normal course of business (eg, Google for email, online banking portals etc). These parties may, from time to time, have access to your personal data to enable them to provide those services to 21 Together. 21 Together requires all third parties providing such support services to meet the same standards of the Act. Any third party will be prohibited from using your personal data for that third party’s own purposes. In particular, 21 Together will not allow service providers to use your personal data for the marketing activities of that service provider.
Links to other websites and Social Media
The 21 Together website may from time to time provide links to or embed third party websites. This 21 Together policy does not apply to those third party websites. If you choose to enter such a linked site, you agree that 21 Together is not responsible for the availability of such websites and 21 Together does not review or endorse and shall not be liable, directly or indirectly, for:
- how these third party websites treat your personal data;
- the content of such third party websites; or
- the use that others make of these third party websites.
Please ensure you check the data protection policy posted on a third party website or mobile application you access before entering any personal data.
Access to information – Subject Access Request
21 Together will retain your information only for the period necessary to fulfil the purposes outlined in this 21 Together policy, unless a longer retention period is required or permitted by applicable law. Anyone who is the subject of personal data held by 21 Together has the right to make a subject access request to request the updating, correcting or removal of personal data that has been provided to us, at any time, using the contact information provided at the end of this 21 Together policy. Applicable laws may also give you the right to access information that you have provided to 21 Together.
21 Together will deal promptly with subject access requests and will do so with no charge.
21 Together will update this 21 Together policy to take account of changes in working practice or applicable law. If the changes that 21 Together makes are material, 21 Together may make you aware of these changes.
Contact 21 Together
Please address any questions, comments and requests regarding this 21 Together policy to 21 Together using the contact information below. If you contact 21 Together, please provide information as to how 21 Together may contact you.
To contact 21 Together regarding any aspect of 21 Together’s approach to data protection please email us on firstname.lastname@example.org